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Little Ouseburn Parish Council ">
Little Ouseburn Parish Council ">
Little Ouseburn Parish Council Meetings are held
approximately every three months. All meetings are held at Little
Ouseburn Village Hall at 7.30pm unless otherwise stated. An agenda
is placed on all 3 noticeboards and on the website a minimum of three
working days before each meeting. The latest minutes are Draft until
approved at the following meeting.
MINUTES OF MEETING
Thursday 27th July 2017,
7.30pm, Little Ouseburn Village Hall Present: Cllr D Smith (Chair), Cllr N Harrison (Vice Chair), Cllr S Greensit, Cllr
N Orr Apologies: None received
In Attendance: Mrs Wendy Bartlett (Clerk), PC Jan Powell
There were 2 members of the public
present at the meeting.
1.
Apologies for
absence – none received. 2.
Declarations
of Interest – none. 3.
Minutes of
previous meetings.
Minutes of the meeting
held on Thursday 18th May were agreed to be a true record and duly signed.
4.
Public
Questions and Statements.
The members of the public in attendance
asked for clarification on the position of the PC
relating to the proposed housing
development at Green Hammerton and the sugar beet
processing plant. The PC agreed that it is their role to make
residents aware of the facts and
how to register their own views with
Harrogate Borough Council. It was also
agreed that the
PC would write to HBC to express their
own negative opinion regarding the scale of the
developments proposed, particularly in
relation to the effects on traffic and also for the beet
factory, issues relating to the use and
disposal of water in and after processing. Resolved:
Clerk to draft letter for approval.
The Clerk advised that as far as she
knows Northern Sugar had offered a meeting thus far to
the PC’s of Whixley, Great Ouseburn and
Marton cum Grafton. The first two had
taken place and Marton cum Grafton will shortly be arranged.
A member of the public expressed concern
regarding the overgrown hedge alongside the
Pillory Tom. It was noted that this has
now been cut. Resolved:
Clerk to advise Green & Tidy.
PC Jan Powell advised that there had
been an incident of criminal damage in a garden at
Thorpe Underwood, a domestic incident in
Little Ouseburn leading to an arrest and claim of
damage to a vehicle in the village hall
car park after it had been involved in an accident.
PC Powell also advised that there had
been some overnight burglaries on farm premises
(involving machinery) in some villages not
too far away.
The incidents of egg throwing seem to
have stopped.
A member of the public asked PC Powell
regarding the issue of parking and speeding at the
top end of the village. PC Powell confirmed that he had spoken with
someone he saw taking
the turning at speed and keeps an eye on
the parking situation. The Clerk confirmed that a
decision on the planning app at The
Green Tree is still pending.
Resolved: Clerk to chase
District and County
Cllrs regarding possible residents
parking
scheme.
5.
Parish Councillor Vacancy - no
change. The Clerk confirmed that to be
quorate 3 Councillorsmust be in attendance at a
meeting. There are 5 places on the PC
with 4 currently taken.
6.
Local Planning Issues – discussed
under point 4.
7.
Cold Calling Zone – Resolved: Clerk to
circulate a message to the residents email list to ask for views/support. Cllr Paraskos also
needs to approve.
8.
Progress
Reports from Clerk and Parish Councillors.
As appropriate, on
the following items:
a.
NYCC Highways/Pathways Resolved: Clerk to report overgrown (branches) footpath between
The Forge and
The Paddocks.
Cllr Orr gave an update on the conversations he has had with Jon Hunter and
Area 6
regarding revised signing etc for the approach to the Bridge from the Great
Ouseburn side. Area 6 have agreed to put
in some hazard marker posts but not at this time a
chevron sign.
A discussion took place regarding Welcome to Little Ouseburn signs at that end
of the village. Resolved: Cllr Orr to discuss options with Jon Hunter that are
more visually appealing than simple metal posts.
b.
Grass cutting
It was agreed that Green & Tidy were doing a good job.
Clerk confirmed that Area 6 said it is no longer their responsibility to cut
the grass beyond the 30mph sign on the right hand side after the village
hall. Resolved: this area
will be left uncut by the PC (no hazard to walkers or to visibility). Resolved: Clerk to check situation with Back Lane (added to the NYCC grass
cutting plan last year) and the payment we receive.
c.
Fishponds Bridge Area Resolved: Clerk to chase up
netting on footbridge with Area 6.
d.
Green
Hammerton to Thorpe Underwood Cycle Path
No further news.
e.
Community
Resilience Plan Resolved: Clerk to approach a
suitable candidate (ideally 6 required before the booklet can be printed)
f.
Website
/ Newsletters / Village emails
Agreed to use the village email list and Facebook rather than create and send
round a newsletter. Website: Cllr Orr
confirmed that the audit documents were now uploaded.
g.
Finance
including payments and statement of accounts
invoices paid between meetings: Autela Payroll Services, Clerk Salary (Q1),
HMRC
PAYE (Q1). Invoices to pay (post
meeting): Village Hall hire, expenses relating to website for Cllr Orr, Green
& Tidy bench installation and planting.
Financial information was circulated to show current balances and expenditure
and was approved. Resolved: Clerk to set up
revised mandate with HSBC on which she is designated a signatory (but will
never sign) which makes obtaining information easier and also allows the
subsequent setting up of telephone banking.
h.
New
projects
Cllr Greensit confirmed that a group had been formed to push forward
improvements to the playground subject to grant funding being secured. A meeting will take place w/c 14th
August. With help from HBC consultation will start in September.
b) 6.88.46.G/FUL 17/02028/FUL
Erection of single storey extension to
existing pig finishing building. West
Sleeper Farm,
Sleeper Lane.
Status: Granted
c) 6.88.43.A.FUL
16/05174/FUL Part Conversion of existing Public House into a Dwelling.
Remainder of Public House to be retained
as Micro Public House with Flat over.
Erection of two houses. Green Tree Inn,
Little Ouseburn Green
Tree
Status: Pending
d) 6.97.CY.DVCMAJ
17/02421/DVCMAJ QE Variation of condition 1 of
planning permission 15/01939/FULMAJ to allow for an extension of time of 2 years for the siting
of temporary classrooms. Status: Granted
10. Planning
decisions to be taken at the meeting
6.88.66.H.FUL or 17/02841/FUL
Raising height of existing garden wall and replacing
gates
Wheelwright House, Main Street, LO Supported. 6.97.19.G.FUL or 17/02933/FUL
Erection of orangery and demolition of existing
conservatory
Moss Hill, Moss
Hill Lane, TU Supported.
6.88.67.D.TPO 17/02981/TPO Felling of 1 Birch Tree, Group G3, Crown reduction (by 1.5m) of 1 Walnut, Tree
T5, Crown lift (by 4m) of 1 Oak tree, Group G4 within Tree Preservation Order
41/2001
Old Manor House, Main Street, Little Ouseburn Supported.
11. Correspondence received – all
noted and circulated as appropriate. North Yorkshire Police Community Messaging & Immobilise
Armed Forces Day flag flying
Fields in Trust – Active Spaces Funding opportunity
HBC Budget Consultation 2018/19
Harrogate
District Local Plan - updated timescale and additional sites consultation, 14
July - 25 August 2017
NYCC Hazardous Waste Collection Consultation
HBC Review of Bring
Bank Recycling Facilities
Minerals
and Waste Joint Plan - Addendum of Proposed Changes to the Publication Draft
Plan
Harrogate District Local Plan – Additional Sites Consultation 14 July – 25
August
Harrogate District Volunteering Oscars 2017
Working Better Together: Consultation re PCC and Fire Service Collaboration
Harrogate Borough Council - Budget and
Corporate Priorities Survey (duplication??)
NYCC Parish Consultation Meeting, 13 September
12. Updates or correspondence from village
organisations. To receive reports, if available,
from any of the following organisations:
a.
Police Liaison Group/Neighbourhood Watch – PC Jan Powell’s update
earlier in the meeting.
b.
Village Hall – no update.
c. Holy Trinity Church – no update.
d.
Playgroup
– no update. PC noted
nursery provision at Great Ouseburn school.
e. Open Gardens – reported by Cllr Smith as just
short of the best year ever in monetary terms.
13. AOB/Matters
arising for inclusion in the next agenda
Resolved: Clerk to
write to QE regarding their unauthorised removal of trees and requested
replanting.
The meeting closed at 9.15pm
14. Date and Time of Next Meeting – Thursday
12th October at 7.30pm
MINUTES OF THE ANNUAL GENERAL MEETING OF THE PARISH COUNCIL
18th May 2017
Present: Cllr D Smith (Chair), Cllr R Harrison (Vice Chair), Cllr S Greensit Apologies: Cllr N Orr In Attendance: County Cllr
Andrew Paraskos, District Cllr Ashley Teague; Mrs Wendy Bartlett (Clerk)
There was 1
member of the public present at the meeting,
1.
Election of Chairman to serve for the year 2017/18
Resolved: Cllr D Smith was proposed by
Cllr Harrison and seconded by Cllr Greensit and duly elected.
Cllr Smith signed the declaration.
2.
Election of Vice-Chairman to serve for the year 2016/2017.
Resolved: Cllr Harrison was proposed by
Cllr Smith and seconded by Cllr Greensit and duly elected.
3.
Statement of accounts.
a) the annual governance statement on the Annual Return was completed and
signed for return to the external auditors.
b) the accounts and statement of balances for the year ended 31st
March 2017 were approved and signed.
4.
Review of
Insurance Cover It was agreed that renewal with Zurich
was preferable to changing provider. Clerk to re-circulate current asset
register to Councillors for review. The asset register provided to the auditor,
at their request, retains original purchase value.
5.
Review
of Policies Standing Orders, Financial Regulations, Health &
Safety Statement, Risk Assessment were circulated prior to the meeting and
given approval. Asset Register had been circulated and re-circulated after the
meeting further to point 4 above.
6.
Schedule of meetings.
Provisional dates were agreed following the meeting:
2017: July 13th, October 12th
2018: January 11th, March 8th, May 10th
7.
Date and
Time of next meeting. 10th May 2018, 7.30pm
Present: Cllr D Smith (Chair), Cllr R
Harrison (Vice Chair), Cllr S Greensit Apologies: Cllr N Orr In Attendance: County Councillor
Andrew Paraskos, District Cllr Ashley Teague; Mrs Wendy Bartlett (Clerk)
There was 1
member of the public present at the meeting,
1. Apologies Cllr N Orr.
2. Minutes of the previous meeting held on 12th May 2016 The minutes of the
APM on 12th May 2016 were agreed and signed by the Chair as a true
record.
3. Annual Report of the Parish Council The Council held five
ordinary meetings during the past 12 months – May 16, July 16, October 16,
January 17 and March 17.
Planning
The Council considered 9 planning applications for
developments within the combined parishes during the year and responded to them
as follows:
No objections – 1
Support – 8 (4 with provisos)
The Environment
The Parish Council has been working closely with North
Yorkshire County Council Highways Dept regarding improvements to the junction
of Main Street
with the B6265. Work to improve the
junction took place in March 2017. This work involved
establishing village nameplates and black & white hazard posts to create a
“gateway” effect. Signing has been
“de-cluttered” so that one larger sign replaces three previous. Re-lining of road markings
will take place in 2018.
The PC continues to liaise with North Yorkshire County
Council Bridges team on repairs, which are unfortunately needed quite
regularly, to Little Ouseburn Bridge.
Area 6 are currently looking at improvements to signing which may
prevent the bridge from being hit by vehicles so often in the future.
Councillors have had discussions with local police regarding
parking issues in Little Ouseburn and the situation continues to be monitored.
Our new contacts are PC Jan Powell and PCSO Phillip Wright. The PC wrote to our Police & Crime
Commissioner to object to the proposed closure of Boroughbridge Police Station.
The Parish Council continues to liaise with Great Ouseburn
Parish Council in regard to the Fishponds
Bridge area and with all
parties involved in the creation of The Hammerton Greenway cycle path.
Area 6 will be installing a non-slip
safety surface to the footbridge before the end of July.
Area 6 have also, at the PC’s request, recently cut back and
cleared both rights of way and footpaths in Little Ouseburn.
Green & Tidy has continued to provide grass cutting services within the
village, following the reduction of service provision by North Yorkshire County
Council.
A bench and planter were installed on The Green with funding
from the Allerton
Waste Recovery
Park fund. A
defibrillator was installed at the Village Hall and an awareness session on its
use from Yorkshire Ambulance Service was particularly well attended. The PC have also been working in collaboration
with the Village Hall Committee to create a Community Resilience Plan and a
supply of sandbags and other emergency equipment has been provided at the
Village Hall.
The Parish Council will respond to all requests for
consultation from Harrogate Borough Council on the emerging Local Plan. Consultation on the draft is now closed and
the next phase of consultation will be in July 2017 before submission to the
Secretary of State later in the year.
Queen Ethelburga’s have provided support to the PC and combined
parishes by supplying a new salt bin for Main Street during the year. They will also be supplying two new benches
for installation by the PC outside Holy Trinity.
Consultation & Communication
The new Parish Council website, launched in 2015, is being
increasingly well-viewed and features minutes of recent meetings and financial
information from the previous year’s audit.
The PC continued to produce village newsletters to circulate
information and we post useful information regularly to the Village Facebook
site.
Thanks to Hazel Smyth of the Village Hall Committee there is
now a village residents email list and the PC will send out notices including
agendas of forthcoming meetings using this method as well as placing on village
noticeboards as standard practice.
Council Members
The Parish Councillors are:
For Little Ouseburn Mr
D Smith (Chair) and Mrs S Greensit
For Kirby Hall Mr
R Harrison (Vice Chair)
For Thorpe Underwood Mr
N Orr
There continues to be a Cllr vacancy.
The Year Ahead
The Council will continue its work in representing the views
of the local community to the Borough, District and County Councils, and
wherever else the Council thinks it necessary to do so.
The Council will continue to make
strong representations on planning matters, working together with other bodies
to ensure that the unique character of the area is protected and enhanced.
4. Questions & Comments Arising None.
5. Any other items to be raised by any elector A member of the
public thanked the Parish Council for the work it had helped to organise to
improve the footpaths in the village.
6.
Date and time of next meeting. The next Annual
Parish Meeting will be held on Thursday 10th May 2018 (provisional).
Thursday 18th May 2017,
7.30pm, Little Ouseburn Village Hall
Present: Cllr D Smith (Chair), Cllr N Harrison (Vice Chair), Cllr S Greensit Apologies: Cllr N Orr
In Attendance: County Cllr Andrew Paraskos,
District Cllr Ash Teague, Mrs Wendy Bartlett (Clerk)
There was 1 member of the public
present at the meeting.
1.
Apologies for absence – as above.
2.
Declarations of Interest - none.
3.
Minutes of previous meetings.
The minutes of the meeting held on
Thursday 9th March were agreed to be a true record and duly signed.
4.
Parish
Councillor Vacancy – no progress.
Resolved: Cllrs to approach village contacts.
5.
County and
District Issues
Resolved: Cllrs Paraskos and Teague will follow up a request raised by
Cllr Harrison and a member of the public to look into the work of the NYPCC
Rural Crime Task Force in relation to rural crime experienced in Little
Ouseburn (poachers).
Cllr Teague confirmed that Boroughbridge Police Station is currently still
open. No further news on proposed closure.
Resolved: Clerk to provide Cllr Paraskos with details of correspondence
with Area 6 regarding the Bridge and the entrance to the Village at the Bridge
end for follow up in his upcoming meeting (26th May).
Cllr Teague advised that the Local Plan is likely to favour a new settlement at
Greater Hammerton which he will be campaigning against. The proposal for a sugar beet factory next to
the incinerator was also discussed and Cllr Teague will be following up.
6.
Progress Reports from Clerk and Parish Councillors.
As appropriate, on the following items:
a.
NYCC Highways/Pathways
Junction works complete for the time being. Re-lining to follow in 2018.
b.
Grass cutting – all in
hand.
c.
Fishponds
Bridge Area - The Clerk circulated information received from GOPC regarding the proposals for
ecological and landscape improvements.
Resolved: Clerk to contact Keith Scott to confirm PC agreement.
d.
Green
Hammerton to Thorpe Underwood Cycle Path – work will commence once the Section
106 money from the current Redrow development has been received which will be
when the first house is sold on the open market.
e.
Community
Resilience Plan
Resolved: Cllr Smith to confirm final details of committee membership.
Battlebox now at the village hall and sandbags stored outside.
f.
Website
/ Newsletters / Village emails
Resolved: Cllr Smith to create the next newsletter after Open Gardens
(21st May).
g.
Finance
including Statement of accounts for 1st April – 31st
March 2018.
Accounts for 2016/17 ending 31st March were signed off.
Accounts for 2017/18 as at May 2017 were signed off.
Cheques were written as follows: £120.00 (YLCA Membership), £100.00 (J
Gawthrope for the internal audit) and £35.00 (Information Commissioner).
A discussion took place regarding the proposed idea for an upgrade to
playground equipment.
Resolved: Clerk to circulate request for involvement on the village
email list and forward replies to Cllr Greensit.
The Clerk requested and received approval for an increase to £10.739 per hour
in line with the NJC National Pay Award guidelines.
Resolved: Clerk to confirm to Autela Payroll.
h.
Other village issues
Resolved: Cllr Teague and Clerk to look into how to set up residents parking.
Resolved: Clerk to
look into how to set up a no cold calling zone.
7.
Planning
decisions notified by HBC
16/05157/FUL Hawtree House, Main Street,
Little Ouseburn
Proposed extension to garage,
repositioning of turret and alterations to fenestrations.
PERMISSION GRANTED
Phone Box, Main Street, Little Ouseburn
Further to objections received BT
will not be removing the phone box.
8. Planning decisions to be taken at
the meeting 6.88.43.A.FUL
16/05174/FUL Part Conversion of existing Public House into a Dwelling.
Remainder of Public House to be retained as Micro Public House with Flat
over.
Erection of two houses. Green Tree Inn,
Little Ouseburn
Resolved: Clerk to circulate information to
village email list for information.
Cllrs to confirm their decision before deadline of 5th June or
extension to be requested by the Clerk.
Issues to be considered – access, parking, drainage.
9. Planning
enforcement notifications a) 17/00111/PR15 PLANNING REF:
15/02271/FUL
Spacey House Farm, Nun
Monkton
b) 17/00188/TREES PLANNING REF:
10/02785/FUL Queen Ethelburga’s College, Thorpe
Underwood
A response from QE was received just prior
to the meeting which explained the circumstances.
10. Correspondence received and circulated
YLCA request for restraint in
precept setting – noted.
HBC Economic Growth Strategy
Consultation – circulated.
HBC Bulb & Wildflower
Scheme – Resolved: Clerk to confirm that PC would like crocuses.
11. Updates or correspondence from
village organisations.
To receive reports, if available,
from any of the following organisations:
a.
Police Liaison Group/Neighbourhood Watch – PC Jan Powell confirmed that there had been a domestic incident in
Little Ouseburn in April.
Resolved: Clerk to report issues of egg throwing (also experienced in
other villages and under investigation).
b.Village Hall – progressing
further towards becoming a Charitable Incorporated Organisation.
c.
Holy Trinity Church– none received but meeting noted that a new vicar
Revd Sarah Feaster has been appointed.
d.
Playgroup – none
received.
e.
Open
Gardens – preparations in place.
12. AOB
- None.
13. Date and Time of Next Meeting -
Thursday 13th July at 7.30pm in the Village Hall, Little Ouseburn.
Little Ouseburn, Kirby Hall and Thorpe Underwood Parish
Council
MINUTES OF MEETINGThursday 9th March 2017,
7.30pm, Little Ouseburn Village Hall
Present: Cllr D Smith (Chair), Cllr N Orr, Cllr S Greensit Apologies: Cllr R Harrison
(Vice-Chair)
In Attendance: Mrs Wendy Bartlett (Clerk)
There was 1 member of the public
present at the meeting.
1.
Apologies for absence – as above.
2.
Declarations of Interest - none.
3.
Minutes of previous meetings.
The minutes of the meeting held on Thursday 12th
January were agreed to be a true record and duly signed.
4.
Parish
Councillor Vacancy – no progress.
5.
Progress Reports from Clerk and Parish Councillors.
As appropriate, on the following items:
a.
NYCC Highways/Pathways Resolved: Clerk to chase up Area 6 regarding the cleaning of
pathways outside The Paddock. Resolved: Clerk to ask Area 6 re status of additional marker posts
for the junction works.
b.
Grass cutting – no update. Resolved: Clerk to notify Green & Tidy and HBC regarding date
of Open Gardens.
c.
Fishponds
Bridge Area
The Clerk reported that Area 6 are aware of the recent damage to the Bridge but
repairs are low priority (3 month timeline). Resolved: Clerk to ask Area 6
to look at options for reducing the likelihood of further knocks and to discuss
entry signing options for the Bridge end of the village.
d.
Green
Hammerton to Thorpe Underwood Cycle Path – no update.
e.
Community
Resilience Plan
Cllr Smith outlined discussions at the recent Village Hall Committee meeting.
It had been agreed that the Emergency Committee would comprise 2 members of the
VH committee, 2 from the PC and 2 others – Cllr Smith to confirm. Battlebox to be kept inside the Village Hall
with a keysafe outside with combination lock.
Sandbags to be stored outside in the car park on pallets and under a
tarpaulin. QE have offered to provide the necessary pallets and tarpaulin. Resolved: Clerk to arrange
delivery of the Battle Box and the sandbags.
f.
Website
/ Newsletters / Village emails
Councillors expressed thanks to Hazel Smyth for setting up the Village
email list. Resolved: Clerk to make
additions that had been notified. Resolved: Cllr Smith to produce
a newsletter after Open Gardens.
Cllr Orr advised that the PC website is now appearing higher in internet
searches. Clerk advised that the Facebook page is also increasingly well
visited.
g.
Finance
including Statement of accounts for 1st April – 31st
March 2017.
Payments were made as follows: Clerk’s salary Q4
and expenses and Autela Payroll Services. (See Note 1 at foot of page)
The Clerk advised that under Section
137 of the Local Government Act 1972 – expenditure limit for financial year
2017/2018 is £7.57 per elector..
A discussion took place regarding proposed new projects. It was agreed that the cost of installing a
bus shelter is prohibitive given the funds available. Resolved: Clerk to re-contact
HBC regarding a possible upgrade to playground equipment (and source necessary
grant funding). Resolved: Clerk to arrange
for 2 new benches for outside Holy Trinity and to start the process by
approaching the Allerton Park Landscape & Cultural Heritage Fund.
Possible repairs to the noticeboard on Main Street. Resolved: Cllr Smith to talk
to a contact in the village.
Internal audit: Resolved:
Clerk to ask John Gawthrope as in previous years.
The Clerk advised that the PC should consider raising the precept again for the
2018/19 financial year.Resolved: Clerk to ensure
with Autela that everything is in place for our staging date (1st
April) with the Pensions Regulator.
6. Planning
decisions notified by HBC
16/05157/FUL Hawtree House, Main Street,
Little Ouseburn
Proposed extension to garage,
repositioning of turret and alterations to fenestrations.
PERMISSION GRANTED
7. Planning decisions to be taken at
the meeting
6.97.14.CX.FUL 17/00332/FUL Proposed groundsmen storage
facilities, Queen Ethelburgas College, Thorpe Underwood
The proposal was discussed with
further information provided in person by Ms A Martin of QE.
The storage is proposed to
house equipment to maintain both the sports areas of campus and
the agricultural land on the
estate. The proposed facility will be 5m
high (2 storey) in order to
allow for pallet storage and
for the mechanics of loading grit into the tippers. In response to
questions Ms Martin confirmed
that at present there are no plans for using the back field for
anything other than
agricultural use. It was agreed that the
PC could support the planning
application subject to
reassurances as follows:
i) there will
be further screening through additional tree planting,
particularly to shield the view of the building from the nearby footpath
ii) plans will
be reviewed with the aim of lowering the overall height of the building (by
digging out) and
iii) no
lighting will be installed that is higher than the front of the building (the
PC prefers that if at all possible this should not be switched on throughout
the night, or at least the level kept low).
Resolved: Clerk to
respond to the notification in line with the above.
8. Planning enforcement notifications 17/00025/PR15
Possible breach of planning
control at The Old Granary, Main Street.
9. Correspondence received and circulated
Funding for Citizens Advice in Ripon – Resolved:
PC opted not to make any donation.
Conservation
Volunteers – circulated.
White Rose
Update – January issue - circulated
NYCC
Countryside Access Service – Public Consultation – Resolved: Clerk to respond.
Tour de
Yorkshire Small Grants – not applicable.
2018
Boundary Review – further consultation – not applicable.
Wheels 2
Work – Resolved: Clerk to
circulate on village email list.
Speed
Awareness Stickers – discussed.
War
Memorials Workshop, York, 5th April – passed to Cllr Orr.
National
Plant Monitoring Scheme – discussed.
10. Updates or correspondence from village
organisations. To receive reports, if available,
from any of the following organisations:
a. Police Liaison Group/Neighbourhood Watch – none received.
b.Village Hall – Hazel
Smyth will provide new constitution for village website.
c.
Holy
Trinity Church – none received.
d.
Playgroup – none
received.
e.
Open
Gardens – Cllr Orr asked if there could be a better system for
collecting takings from the car park gate on the day. Resolved: Cllr Smith to feedback.
11. AOB
Cllr Smith asked if it would be possible to look into obtaining a red
telephone box for Main Street which could be used as a library or similar once
the existing modern phone box is removed. Resolved: Clerk to make enquiries.
12. Date and Time of Next Meeting
Thursday 11th May 2017 at
7.30pm. Annual Parish Meeting
followed by the Annual Meeting of the
Parish Council followed by the Ordinary
Meeting of the Parish Council.
Note 1 The detail of the payments made in 5.g did not appear on the original web publication of these minutes due to an omission. They have been recorded and accepted in the minutes of the meeting held by the Parish Council and were subsequently added to this online record.
MINUTES OF MEETING Thursday 12th January 2017,
7.30pm, Little Ouseburn Village Hall Present: Cllr D Smith (Chair), Cllr N Orr, Cllr S Greensit
Cllr Ash Teague (District Councillor) - part
Apologies: Cllr R Harrison (Vice-Chair)
In Attendance: Mrs Wendy Bartlett (Clerk)
There were 2 members of the public
present at the meeting.
1.
Apologies for absence – as above.
2.
Declarations of Interest - none
3.
Minutes of previous meetings.
Minutes of the meeting held on 13th October were
agreed to be a true record and duly signed.
4.
Public Questions and Statements PC Jan Powell, the new Community Beat Officer
for Boroughbridge and surrounding villages introduced himself. Boroughbridge police station is earmarked for
closure and PC Powell is likely to move to Ripon in March.
Resolved: Clerk to write to NYPCC Julia Mulligan to express the PC’s
objection to this closure due to the increase it will mean in response times
(in tandem with other local Clerks – Cllr Teague to help coordinate).
There are currently 5 response
officers covering Boroughbridge, Ripon and Knaresborough. From March PC Powell will have a PCSO working
with him. The assumption is that PC
Powell will still cover the Boroughbridge area when working from Ripon. Overnight on duty staffing would be one
officer from Boroughbridge discounting those in traffic and other specialist
roles. There would be 15 across the
district on a Friday and Saturday night.
Cllr Smith raided this issue of parking around The Green Tree on weekend (and
some midweek) mornings.
Resolved: PC Powell will take a look.
Resolved: PC Powell to email Clerk with Boroughbridge Police Station
telephone number.
Cllr Andrew Paraskos introduced
himself as the prospective Conservative candidate for County Councillor for the
Ainsty Division in the May elections. He
is currently District Councillor for Ribston Ward.
Cllr Teague reported that
Harrogate Borough Council are currently working on their budget. Grass cutting
grants (which do not affect Little Ouseburn PC) are being phased out. The Local Plan is controversial. In Green Hammerton Cllr Teague advised that
access to the new housing would not be through Bernard Lane. Redrow will be building 90 new homes and
access will be from near the Village Hall.
An application for Deighton Grange Garden Village (1500 houses) may be incorporated
within the local plan The District
Housing Committee will meet in early February.
5.
Parish
Councillor Vacancy Resolved: Councillors to pursue suitable contacts with the
aim of bringing a potential candidate to the March meeting.
6.
Progress Reports from Clerk and Parish Councillors.
a.
NYCC Highways/Pathways
Clerk advised that the junction works are due to start mid-February as advised
by Area 6. Resolved: Clerk to clarify the nature of the works (which PC
believes will not include road markings at this stage). Clerk advised that the repair to the coping
stone on the bridge was to be completed on Friday 13th February
(post-meeting note: appears to have been done early?).
Cllr Smith asked about cutting back on the footpath running between The
Paddocks and The Forge. Resolved: Clerk to chase up her previous report (Path reference 15.79/7/1.
YO26 9TD) Cllr Smith also raised issues reported regarding the state of certain
foothpaths within the village and potholes in the road.
Resolved: Clerk to report all to Paths and Highways Area 6.
b.
Grass cutting and litter
picking
Resolved: ask Rich Grant of Green & Tidy to continue with grass
cutting in 2017/18. Grass cutting
payment from NYCC for 2017/18 will be £33.20.
Litter picking payment will be £122.17. Resolved:
Clerk to accept.
c.
Fishponds
Bridge Area
GOPC had advised that more information on the Consultation is due later this
month.
Clerk had reported suggestion of non-slip surface for the footbridge.
d.
Green
Hammerton to Thorpe Underwood Cycle Path
All parties have now signed the appropriate legal agreements. A meeting will
take place shortly at which NYCC will begin the process to formally dedicate
the entire route as a cycleway. Funding
position is positive but more clarity required on responsibility for ongoing
maintenance. LOPC are clear that they bear none.
e.
Community
Resilience Plan
Resolved: Clerk and Chair to continue to work with Village Hall on
possible location for sandbag store.
f.
Website
/ Newsletters / Village emails
Resolved: Chair to produce a newsletter in the next month or so.
Resolved: Clerk to forward notice from Village Hall Committee regarding
their new constitution for inclusion on the website.
g.
Finance:
External Auditors report on 2015/16
Discussion on grants from PC to village bodies – Resolved: defer to next
meeting.
Discussion on notice boards – Resolved: Clerk to monitor condition and
seek repairs as necessary. Resolved: Clerk to chase request via HBC for some discussion on possible
upgrade of playground equipment. Resolved: Clerk to investigate costs for a bus shelter and possible
funding.
7.
Planning
decisions dealt with between meetings (considered under the provisions of Council Standing Orders 29 (c). a.
DCPARISH 6.88.57.G.FUL 16/04995/FUL
Erection of a single storey and first
floor single storey extension, 3 Manor Court, Main
Street, Little Ouseburn. The
Parish Council supported the proposal.
b. 16/05157/FUL Hawtree House, Main
Street, Little Ouseburn
Proposed extension to garage,
repositioning of turret and alterations to fenestrations.
The Parish Council
supported the proposal.
8.
Planning notifications from Harrogate Borough Council
a.
6.88.KIOSK
16/04234/KIOSK. HBC have submitted comments on
proposed removal of telephone box to BT.
b. CASE NUMBER: 16/02782/FUL
APPLICATION NO.:6.97.38.B.FUL Tewit Nest Farm Thorpe Underwood
York North Yorkshire YO26 9ST PROPOSAL: Demolition of existing dwelling
and erection of replacement dwelling and removal of static caravan (Site Area 0.56
ha). – granted
c. APPLICATION TYPE: Lawful
Development Certificate-existing APPLICATION NO: 6.97.48.B.CLEUD
11/00113/CLEUD
11/00113/CLEUD at Thorpe House PROPOSAL: Application of Certificate of
Lawfulness for existing use of land for access, parking,
garaging and domestic storage for Thorpe House. Application withdrawn.
9.
a. Harrogate
and District Local Plan Consultation – Clerk had replied by deadline
b. Council Tax Referendum Principles
Consultation (YLCA) – will not apply to PCs in 2017/18
c. Local Government Boundary Commission Review –
no change for LOPC. HBC will introduce
whole council elections from 2018 (parish and district to fall into line).
d. NYCC Parish Council Consultation
Meetings – Clerk shared information on Green Waste collections. Residents need to remember that subscription
service will start June 2017 for those already in the scheme and Spring 2018
for those not. Annual subscription in
year one will be £23.40 per bin (June to December). In 2018 it will be £39 (March to December).
e. Local Green Space Submission –
proposals put forward by LOPC were not finally included in the HBC Local Plan
(very few were).
f. YLCA White Rose Update December 2016
issue - circulated
g. Draft Public Service Ombudsman Bill
(YLCA) – new ombudsman service proposed to streamline and improve access. Proposing to extend to Parish Councils. Draft legislation with Government
h.' Battle’s Over' – A nation’s tribute and WWI beacons of light, 11th
November 2018
i. Membership of YLCA in 2017/18
j. Police & Crime Commissioner
Plan Consultation (ended Nov 2016) and
Precept Survey (ongoing)
k. YLCA Training
seminars in Planning and Development and Neighbourhood Planning
10. Statement of accounts for the period 1st
April 2016 – 31st March 2017. Finance information was circulated
and approved.
Payments were made as follows:
a)
Clerk’s salary Q3 & expenses
b) Autela Payroll
c) Rabbit Hill Country Store (salt for bin)
Note: paid between meetings: £150
to Green & Tidy for Hedge and Waste Removal (Back Lane/Main Street plus
salt bin installation.
11. Updates or
correspondence from village organisations.
To receive reports, if available, from any of the following
organisations:
a.
Police Liaison Group/Neighbourhood Watch – none received
b.
Village Hall – request
to include notice of new constitution on PC website. Resolved: Cllr Orr will add this.
c.
Holy
Trinity Church – none received
d.
Playgroup – none
received
e.
Open
Gardens – 21st May 2017
12.
Any Other
Business Cllr Orr raised the question of current works to the main access gate to
QE.
Resolved: Clerk to find out if planning permission has been granted.
The meeting closed at 9.10pm
13. Date and
Time of Next Meeting - Thursday 9th
March 2017.
Thursday 13th October,
7.30pm, Little Ouseburn Village Hall
Present: Cllr D Smith (Chair), Cllr N Orr, Cllr S Greensit
Cllr Ash Teague (District Councillor) - part
Apologies: Cllr R Harrison (Vice-Chair)
In Attendance: Mrs Wendy Bartlett (Clerk)
There were 0 members of the public
present at the meeting.
1.
Apologies for absence – as above.
2.
Declarations of Interest - none
3.
Minutes of previous meetings.
The minutes of the meeting held on
Thursday 21st July 2016 were agreed to be a true record and duly
signed, after an amendment had been agreed to the original draft in regard to
the amount to be transferred from the current account to the reserves at the end
of the 2015/16 financial year – now £450.
This means that there was an accepted overspend on the budget of £76.33
due to the purchase of the defibrillator.
4.
Public Questions and Statements - none.
5.
Parish
Councillor Vacancy Resolved: Clerk to arrange for an advert in Parish News
Resolved: Councillors to pursue contacts
Resolved: include on a flier to be posted through doors
6.
Risk
Assessment The PC reviewed the existing Risk Assessment and agreed it met the PC’s
needs.
7.
Progress Reports from Clerk and Parish Councillors.
As appropriate, on the following items:
a.
NYCC Highways/Pathways
Waiting for a date from NYCC Highways for work to start on junction
improvements.
Resolved: Clerk to forward correspondence to Cllr Teague for a follow-up
Cllr Teague discussed the rolling programme of works along the A59 for the
installation of the new electricity cable.
This will commence on 24th October at Moor Monkton.
Cllr Teague advised that the Thorpe Underwood Estate would like to make clear
that the new cable will be of benefit to many local residents other than just
the Estate itself.
Cllr Greensit raised the issue of a crab apple tree on Main Street and whose
responsibility is it to cut it back.
Resolved: Clerk to contact the Tree Maintenance team at HBC for an
update.
The new salt bin is in situ on the corner of Back Lane.
Resolved: Clerk to arrange for it to be filled.
Village walk around – Cllrs agreed that there don’t seem to be any issues at
present.
Resolved: arrange this once an issue arises that needs attention.
Coping stone still missing on the Bridge.
Resolved: Clerk to chase up repair with Bridges Team.
b.
Grass cutting
Agreed to have been carried out well this year.
Clerk advised that tenacity was needed to get NYCC to cut the verge at
the bottom right of Main Street outside the 30 zone and this had finally been
done which resulted in a litter pick being carried out by the PC.
c.
Fishponds
Bridge Area
The conservation board had been placed on Facebook at the request of Great
Ouseburn PC and they would notify in due course the date of the meeting in the
Village Hall.
Cllr Ash Teague confirmed that he attends Ainsty Drainage Board meetings and
will feed back items of note.
Cllrs discussed the issue of water on the footpath.
Resolved: Cllrs and Clerk to monitor over the autumn/winter.
Resolved: Further to a request from a member of the public received by
email, the Clerk will investigate the possibility of putting a non-slip surface
of some kind on the wooden footbridge.
d.
Green
Hammerton to Thorpe Underwood Cycle Path
No further news.
e.
Community
Resilience Plan
Resolved: Cllrs asked the Clerk to go back to the Village Hall Committee
to see if sandbag storage outside would be possible. Cllrs also to pursue any possible
alternatives though the Village Hall is much preferred.
f.
Website
/ Newsletters / Village emails
Cllr Orr expressed his opinion which was endorsed by the other Cllrs that the
website is adequate for our needs and there is potential to add extra pages as
necessary.
Resolved: Clerk to provide Cllr Orr with any missing items which aid the
PC’s compliancy with the Transparency Code.
Cllr Orr to advertise 2017 Open Gardens at Cllr Smith’s request (Sunday
May 21st).
Resolved: Cllrs to arrange to hand deliver copies of the PC vacancy
flier/next Newsletter and to take the opportunity to obtain email addresses for
future village correspondence.
g.
Finance:
External Auditors report on 2015/16
The Clerk advised that the audit had been completed and that the information
provided to the external auditor had been approved as being within proper
practices. No matters had given concern that relevant legislation and
regulatory requirements had not been met.
Any new items for new expenditure to be discussed
The Clerk gave feedback from a recent Clerk’s Training Day on the funding pots
currently available from bodies including Awards for All, Yorventure, Veoia
Trust, Lafarge, WREN, Tesco Bags of Health, Sport England and the Aviva
Community Fund.
Resolved: Clerk to contact HBC regarding possible future upgrades to
playground equipment.
Discussion
on grants from PC to village bodies – Resolved: defer to next meeting.
Discussion on notice boards – Resolved: Clerk to monitor condition and
seek repairs as necessary.
Mandate/telephone banking/internet banking
Resolved: Clerk to continue with existing arrangements using Post Office
and Wetherby/Harrogate branches after Boroughbridge branch closure on 14th
October.
8. Planning decisions dealt with between meetings
(considered under the provisions of Council Standing Orders 29 (c).
a. 6.88.20.N.FUL 16/03406/FU
Demolition of conservatory and erection
of single storey extension
Hawtree House, Main Street,
Little Ousburn
The Parish Council supported
the proposal. Subsequent correspondence
had been received from
Harrogate Borough Council to confirm that planning consent had been given.
9.
Planning
decision to be taken at the meeting
a. 6.88.KIOSK 16/04234/KIOSK BT
Consultation on the proposed removal of payphone kiosk, Main Street, Little
Ouseburn
Resolved: Clerk to return a response of D: supports but with the following
comment: the PC understands the economic argument but would still like to be
able to keep the payphone if at all possible. Coverage in Little Ouseburn for
some mobile phone networks is extremely poor.
10. Correspondence
received and circulated – Resolved: Clerk to place on noticeboards/Facebook as appropriate.
a)
HSBC Bank – change to credit interest rates
b)
Zurich Insurance – increase on insurance tax
(minimal) and confirmation of new seat and planter added to the schedule as
assets.
c) HBC SHELAA – published for information
before consultation in the Autumn. Local Plan Preview: 25th
October, HIC. Consultation between 11
November and 23 December 2016.
d)
YLCA Annual
Meeting, 28-30 October (now cancelled)
e)
York Disabled Workers Co-operative – possible option
for sandbag store if required.
f)
Harrogate
and District Volunteering Oscars
g)
NYCC Parish Consultation Meeting 24th
October
h)
YLCA September White Rose Update/York Branch Meeting
3rd October
k)
NYCC
notification of Superfast Broadband for North Yorks Businesses – SFNY
l)
Invitation to join My Community Network (YLCA)
m)
Wheels to Work initiative
n)
HBC Winter Waste and Recycling Schedule (Brown Bins
stop Friday 9th December) plus Green Waste notice
o)
Cloverleaf Advocacy (re complaints against NHS)
Annual Report
p)
Hambleton District Council Local Plan Consultation
q)
HBC - Consultation on Statement of Principles for
Gambling 2016-2019
r) HBC – Precept/Budget Setting
2017/18 Resolved: Cllrs present agreed that the current precept level
was adequate. Final decision to be taken at the January meeting with input from
Cllr Harrison.
11. Statement
of accounts for the period 1st April 2016 – 31st March
2017.
To consider the statement of accounts to date for the current year and approve
payments.
Finance information and expenditure v budget figures circulated and approved.
Payments were made as follows:
a)
Clerk’s salary Q2 & expenses
b) Autela Payroll
c) Colton signs
12. Updates or correspondence from village
organisations.
To receive reports, if available, from any of the following
organisations:
a.
Police Liaison Group/Neighbourhood Watch – none received
b.
Village Hall –
meeting minutes previously circulated
c.
Holy
Trinity Church – none received
d.
Playgroup – none
received
e.
Open
Gardens – 21st May 2017
13. Any Other
Business Cllr Orr asked if the PC would fund the purchase of a poppy wreath for
Remembrance Sunday which was approved.
Cllr Orr to liaise with Cllr Greensit regarding laying the wreath on the
day.
14. Date and Time of Next Meeting - Thursday 12th January 2017.
MINUTES OF MEETING Thursday 21st July 2016,
7.30pm, Little Ouseburn Village Hall
Present: Cllr D Smith (Chair), Cllr R Harrison (Vice-Chair) Cllr N Orr, Cllr S
Greensit
Apologies: District Cllr Ash Teague
In Attendance: Mrs Wendy Bartlett (Clerk)
There were 3 members of the public
present at the meeting.
1.
Apologies for absence – Cllr Ash Teague, Amy Martin, Jon Purday
2.
Declarations of Interest – none received
3.
Minutes of previous meetings.
The minutes of the meeting held on 12th May 2016
were agreed as a true record and duly signed. 4.
Public Questions and Statements – none.
5.
Parish
Councillor Vacancy Resolved: Clerk to continue to advertise the vacancy
6.
Review of
Risk Assessment Policy (relating to Annual Audit)
Resolved: Clerk to circulate for checking/comment.
7.
Progress Reports from Clerk and Parish Councillors. a.
Commemorative bench/planter
project
Resolved: Clerk to write a letter of thanks to Rich Grant.
Resolved: Clerk to organise sponsorship acknowledgement for the planting
Resolved: Clerk to add to insurance schedule.
b.
Defibrillator awareness
session – 6th August confirmed.
c.
NYCC Highways/Pathways
Resolved: Clerk to chase Area 6 re junction works
Resolved: Clerk to check with Area 6 if it is their responsibility to
cut grass on the corner of Back Lane
Resolved: Clerk to write to resident regarding offer to help with hedge
cutting
Resolved: Clerk to renew correspondence regarding the path outside the
Lodge
Resolved: Clerk and Cllrs to agree on a date for village walk-around.
Resolved: Clerk to continue to liaise with Jon Hunter regarding data
logger on Main Street and data collection at Thorpe Underwood crossroads.
Resolved: Clerk to write to thank Amy Martin at QE for offering to
supply a replacement salt bin.
Resolved: Clerk to organise installation and salt delivery at best
price.
d.
Grass cutting
Resolved: Clerk to contact Rich regarding special cuts in problem areas
– notably Fishponds Bridge footpath
e.
Fishponds
Bridge Area
Resolved: Clerk to contact Ainsty Drainage Board to gain better
understanding of their work.
Resolved: Clerk to chase up regarding outstanding Bridge repairs. f.
Green
Hammerton to Thorpe Underwood Cycle Path – currently waiting for QE.
g.
Community
Resilience Plan
Resolved: Clerk to chase Village Hall Committee regarding
delivery/location for sandbags etc.
Resolved: Cllrs Smith and Greensit to take the lead in organising the
Committee.
h.
Website
/ Newsletters / Village emails – Clerk noted that only 2 residents had asked
for email circulation.
Cllr Orr advised that the contact us page is not currently working but Easily
are looking into the issue.
Resolved: Clerk to produce simple news sheet as and when deemed
necessary. Fuller newsletter will stay
on the website.
i.
Any
new items for new expenditure to be discussed – none.
8. Planning decisions dealt with between meetings
(considered under the provisions of Council Standing Orders 29 (c). a. 6.88.32.B.FUL 16/02357/FU
Far View, Main Street, Little Ouseburn,
York, North Yorkshire, Proposal: Two
storey extension to form an annexe
The Parish Council supported the
proposal.
9.
Planning decisions to be taken at this meeting a. 6.97.54.FUL 16/02279/FUL Conversion of outbuilding to form
self-contained annexe. Erection of
single storey extension
garage/office extension and formation
of hard standing.
Carlton Farm (to Parish Boundary), Nun
Monkton
Resolved: Cllr Orr to
investigate and advise before decision can be made (deadline is 1st
August).
b. 6.97.38.B.FUL 16/02782/FUL
Erection of replacement dwelling and
removal of static caravan
Tewit Nest Farm, Thorpe Underwood
Resolved: D Supported with
provisos regarding materials.
10.
HBC Correspondence relating to planning a. 6.89.9.LB 15/05440/LB The Old Lodge, Boat Lane, Great
Ouseburn Application withdrawn.
Resolved: Clerk to check progress of Green Space Submission with HBC.
11. Correspondence received and circulated a. Electoral Review of Harrogate –
communication from the Local Government Boundary Commission
b. HBC Parish Consultation Meetings –
Review of Procedure
c. HBC Green Garden Waste Service- Resolved:
Clerk to notify residents via noticeboards and Facebook etc.
d. HBC Adoption of the Harrogate Town
Centre Strategy & Masterplan SPD June 2016
e. HBC Standards Training for Parish
Councils – notes circulated
f.
HBC
Small Grants Scheme – Village Hall Committee were circulated.
g.
NYCC
Harrogate Area Committee meeting 26th May
h.
YLCA
re 2016-18 National Salary Award for Clerks – previously accepted
i.
YLCA
Annual Review and Annual Meeting 16th July
j.
YLCA
re NALC Strategic Plan Delivery 2016-17
k.
YLCA
White Rose Update June 2016
l.
North
Yorkshire Police & Crime Commissioner Newsletter and GYS Briefing
m. Queens Awards for Voluntary Service
n.
Centenary
Fields project (commemorating WW1) – Resolved: Cllr Orr to give this further
consideration.
12. Statement
of accounts for the period 1st April 2016 – 31st March
2017.
Accounts were signed and payments agreed as follows:
i) a) NSW electrical invoice
(defibrillator fitting)
b) revised village hall invoice for
2015/16
c) Clerk’s salary
d) Clerk’s expenses
e) Autela Q2
f) Broxap
g) Marmax
ii) transfer of funds from current account to reserves (unspent
2015/16 budget) agreed and bank letter signed.
ii) The Clerk advised that HBC Boroughbridge branch is to close in
October.
Resolved: Clerk to investigate procedures for setting up internet
banking.
13. Updates or
correspondence from village organisations.
To receive reports, if available, from any of the following
organisations:
a.
Police Liaison Group/Neighbourhood Watch
Clerk advised that there is a new police
contact Sergeant Andy Graham
b.
Village Hall - none
c.
Holy
Trinity Church - none
d.
Playgroup - none
e.
Open
Gardens – Cllr Smith reported back on this year’s record breaking
event.
14. Matters
arising for inclusion in the next agenda Cllr Orr asked that the PC consider
buying and arranging for a wreath to be placed on the war memorial at Holy Trinity on Remembrance
Sunday.
15. Date and Time of next meeting. The next ordinary meeting of the Council will be held on 13th
October 2016.
MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL
AGENDA 12th May 2016
Present: Cllr D Smith (Chair), Cllr R
Harrison (Vice Chair), Cllr N Orr, Cllr S Greensit Apologies: None received In Attendance: District Cllr Ashley
Teague; Mrs Wendy Bartlett (Clerk)
There were
5 members of the public present at the meeting,
1.
Apologies for absence. None received.
2.
Declarations of Interest. None
received. 3.
Minutes of previous meetings.
Resolved: the minutes of the meeting held
on Thursday 10th March were signed as a true record. 4.
Ordinary
vacancy Resolved: Clerk advised that we can co-opt to fill this
vacancy (strict rule is for this to happen within 35 days). Notices to go on all boards.
Resolved: All Cllrs to provide their Declarations of Acceptance of
Office to Clerk to go on file
Resolved: All Cllrs to check Registration of Interests on HBC website
and advise Clerk of changes or not.
Clerk to return to HBC by 8th June.
Resolved: Clerk to ensure these Registrations (or link to them on HBC
site) appear on our website.
5.
Public
questions and statements Jon Purday addressed the meeting regarding the Green Hammerton Cycleway.
NYCC have said that the relevant statutory instrument is a Creation Agreement
(in accordance with Sec 30 of the 1980 Highways Act) which should be made
between Little Ouseburn PC and the Thorpe Underwood Estate. Jon Purday confirmed that the section in
question is that from the Beck to Moss Hill Lane (from the Beck back to Green
Hammerton will be NYCC’s responsibility). Once the Creation Agreement is made
Section 106 money from the Redrow development at Green Hammerton will be made
available to assist with the costs of building the cyclepath.
Amy Martin of the Thorpe Underwood Estate confirmed that for the Beck to Moss
Hill Lane section the work and financial cost involved for trimming back hedges
and cutting verges would be absorbed by the Estate. The issue in question is the track surface
itself.
Resolved: Cllrs to amend wording of the draft agreement to represent the
PC’s position which is that we can only confirm our intent to support. The PC
cannot accept any liability towards financial contribution to ongoing
maintenance costs.
Resolved: Jon Purday to obtain further information on likely future
maintenance costs. It was suggested that
remedial work to the track surface would only be required after 7-9 years but
it was noted that this was based on many variable factors.
A member of the public observed that safety on the road towards Thorpe
Underwood was a crucial issue. Jon Purday will be addressing the issue of signage
in this regard.
Resolved: Clerk to discuss the cutting back of Thorpe Underwood hedges
with Area 6.
Mr Jon Hunter addressed the meeting regarding issues of speeding in the village
and on the B6265 both at the Main Street junction and the Thorpe Underwood
crossroads. Mr Hunter confirmed that it
would be possible to site a data logger in the village which affixes to a
suitable lamp or other post at least 300m from terminal signs. This would stay there for a period of one
week and would register the speed of passing vehicles day and night (by means
of a laser). It does not record
registration details.
Resolved: Clerk to arrange completion of relevant form on the NYP
website in liaison with the Chair.
Resolved: Clerk to arrange suitable dates/times for Mr Hunter and Cllr
Smith to park up in a police vehicle with speed gun (note: speedgun needs 900m
view to work effectively).
Resolved: Any accidents must be reported to 101.
A member of the public asked Ms Martin of Thorpe Underwood Estate about the new
entrance being created at QE. Ms Martin
confirm that this entrance will take deliveries and will also be a staff entry,
with the aim of easing traffic further round the perimeter road.
Cllr Orr asked Ms Martin about the work happening in the agricultural land at
Thorpe Underwood and advised that within this area there is early Romano ridge
and furrow which should be protected. Ms
Martin confirmed that the area is currently being used as a dumping ground
(further up) for spoil from recent works to the playing fields. The intention is that some of the soil is
returned to the playing fields and the rest dispersed to return the agricultural
land to grass as before.
6.
Defibrillator Sue Parker from the Village Hall Committee confirmed that the
defibrillator was now installed.
Resolved: Clerk to supply guardian details (Cllr Greensit and Ann
Gawthrope of the Village Hall Committee) to Heartsafe along with the lock
code.
Resolved: Cllr Orr to produce quick flier for Open Gardens to confirm
defibrillator now fitted.
Resolved: Clerk to produce flier to notify residents of the date of the
YAS Awareness session once advised.
7.
Community
Resilience Plan Resolved: Cllr Smith to include information and call for
involvement in the next newsletter. Will
also discuss with particular individuals who may wish to be on the Committee.
Resolved: Clerk to arrange for Battlebox and sandbags to be delivered in
consultation with VHC.
8.
Progress Reports from Clerk and Parish Councillors.
As appropriate, on the following items:
a.
NYCC Highways/Pathways
Work to junction imminent. Remedial work
to Bridge imminent.
Resolved: continue to monitor drainage issues in Fishponds Bridge area
Resolved: Clerk to enquire re pot holes in resident’s drives in Thorpe
Underwood due to their use as passing places.
b.
Grass cutting etc
Clerk confirmed that NYCC contribution to grass cutting costs would be £28.46
in 2016/17.
Resolved: Cllr Smith to notify Clerk of any hedge gapping that we could put
forward for work by Conservation Volunteers.
9.
Bench/planter
project Clerk confirmed no news from the Allerton fund. Resolved: agreed to wait before
purchasing.
Clerk to chase.
10.
Transparency
Code Expenses Application Resolved: Clerk to put in an application for a
printer/scanner
11. Planning applications – none
received for comment.
12.
Correspondence received and circulated
a) White Rose Update
b) Parish Council Community Group Bulb/Wildflower scheme – Resolved:
return asking for Daffodils.
c) HSBC Business Banking Terms
d) NYCC
Highways Asset Management – Urban Grass Cutting Payments 2016/17
e) NYCC
Changes at Household Waste Recycling Centres
f) Marie
Curie Tea Party – Resolved: send to VHC g) YLCA Harrogate Branch Meeting
6th June – Resolved: Clerk to send apologies.
13. Statement of accounts for the
period 1st April 2016 – 31st March 2017.
Resolved: accounts signed off and invoices paid as follows:.
a) YLCA membership
b) Clerk’s expenses
c) Information Commissioner
d) John Gawthrope Audit Fee
e) Insurance (Zurich renewal to be
confirmed at Annual Meeting)
f) Village Hall room hire for 2015/16
14. Updates or correspondence from village organisations.
To receive reports, if available, from any of the following
organisations:
a.
Police Liaison Group/Neighbourhood Watch - none
b.
Village Hall – previously
covered
c.
Holy
Trinity Church - none
d.
Playgroup
– none
e.
Open
Gardens – everything ready for Sunday 15th. Grass cut.
15. Matters
arising for inclusion in the next agenda – none
16.
Date and Time of next meeting. The next ordinary meeting of the Council will
be held on 14h July 2016 at 7.30pm in the Village Hall.
MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL12th May 2016
Present: Cllr D Smith (Chair), Cllr R Harrison (Vice Chair), Cllr N Orr, Cllr S
Greensit Apologies: None received In Attendance: District Cllr Ashley
Teague; Mrs Wendy Bartlett (Clerk)
There were
4 members of the public present at the meeting,
1.
Election of Chairman to serve for the year 2016/2017
Resolved: Cllr D Smith was proposed by
Cllr Harrison and seconded by Cllr Orr and duly elected.
Cllr Smith signed the declaration.
2.
Election of Vice-Chairman to serve for the year 2016/2017.
Resolved: Cllr Harrison was proposed by Cllr Smith and seconded by Cllr
Orr and duly elected.
3.
Statement of accounts.
a) Resolved: the accounts and statement of balances for the year ended
31st March 2016 were approved and signed.
b) Resolved: the annual governance statement on the Annual Return was
completed and signed for return to the external auditors.
c) Resolved: the accounting statements were agreed and signed for return
to the external auditors.
4.
Review of
Insurance Cover Resolved: Renewal of the policy with Zurich. The PC may need to add to the list of assets
later in the year and Cllrs accept that there may be an admin charge for that.
5.
Review
of Policies Resolved: Revised Financial
Regulations (based on the NALC Model Regulations of February 2016) were
adopted.
Resolved:
the revised Standing Orders which now include details of compliance with the
Transparency Code were adopted.
6.
Schedule of meetings.
Resolved: dates were agreed as follows:
14th July 2016; 13th October 2016; 12th January
2017; 9th March 2017; 11th May 2017
All meetings to be held in the Village Hall, Little Ouseburn, starting at 7.30
p.m.
7.
Date and Time of next meeting.
11th May 2017, 7.30pm
Present: Cllr D Smith (Chair), Cllr R
Harrison (Vice Chair), Cllr N Orr, Cllr S Greensit Apologies: None received In Attendance: District Cllr Ashley
Teague; Mrs Wendy Bartlett (Clerk)
There were
4 members of the public present at the meeting,
1. Apologies None received
2. Minutes of the previous meeting held on 15th May 2015 The minutes of the
APM on 15th May 2015 were agreed and signed by the Chair as a true
record.
3. Annual Report of the Parish Council The report detailed
the work of the PC during the year and was accompanied by an unaudited summary
of the Parish Council’s financial performance.
The Parish
Council considered 11 planning applications during the year.
The PC has been working closely with North Yorkshire County Council Highways
regarding improvements to the junction of Main Street with the B6265. Work to improve the junction is imminent.
This work will involve establishing village nameplates and black & white
hazard posts to create a “gateway” effect.
Signing will be “de-cluttered”.
The PC has
campaigned to have substandard works to Little Ouseburn Bridge repaired and
again, remedial work is imminent.
Councillors
have had discussions with local police regarding parking issues in Little
Ouseburn and the situation continues to be monitored.
The Parish
Council continues to liaise with Great Ouseburn Parish Council in regard to the
Fishponds Bridge area and with all parties involved in the creation of The
Hammerton Greenway cycle path.
Green
& Tidy has continued to provide grass cutting services within the village,
following the reduction of service provision by North Yorkshire County
Council.
New
projects for the coming year include the installation of a bench and planter on
The Green (a grant application has been made to the Allerton Waste Recovery
Park fund); the installation of a defibrillator at the Village Hall and the
development of a Community Resilience Plan in collaboration with the Village
Hall Committee.
The Parish
Council will respond to all requests for consultation from Harrogate Borough
Council on the emerging Draft Local Plan.
Next deadline is October 2016.
The new
Parish Council website was launched in 2015 to ensure compliance with the new
Transparency Code – minutes of recent meetings and financial information from
the previous year’s audit can be found there.
The PC
continued to produce village newsletters to circulate information. Fliers also went through doors to obtain
nominations for the Harrogate Borough Council Green Space Consultation.
4.Questions & Comments Arising None.
5. Any other items to be raised by any
elector None. 6. Date and time of next meeting. The next Annual
Parish Meeting will be held on Thursday 11th May 2017.
MINUTES OF MEETINGThursday 10th March 2016, 7.30pm,
Little Ouseburn Village Hall
Present: Cllr D Smith (Chair), Cllr R Harrison (Vice-Chair) Cllr N Orr
Apologies: Cllr S Greensit, District
Cllr Chris Lewis; County Cllr John Savage
In Attendance: Mrs Wendy Bartlett (Clerk)
There were 2 members of the public
present at the meeting.
1.
Apologies for absence – as above.
2.
Declarations of Interest - none
3.
Minutes of previous meetings.
The minutes of the meeting held on
Thursday 7th January 2016 were agreed to be a true record and duly
signed.
4.
Public Questions and Statements.
Mr Martin Leather introduced the prospective Conservative candidate for the
Ouseburn ward in the forthcoming Elections – Mr Ash Teague who was attending
the meeting to acquaint himself with local issues. Having been asked to confirm
what the PC need from their District representative, Cllr Smith confirmed that
an apolitical, impartial and responsive approach is much appreciated. The Cllrs particularly welcome the help given
by the District Councillor in lending weight to getting a response when that is
otherwise difficult.
5.
Elections Nomination papers were
distributed. Completed papers are to be
delivered to Crescent Gardens by 4pm Thursday 7th April.
Resolved: (post meeting) Clerk to take all papers on 5th
April. Cllrs to deliver to Clerk by 31st
March.
6.
Defibrillator Clerk advised that a cheque for
£450 (50% of the sum payable) is being sent to the Clerk by the Village Hall
Committee.
Resolved: PC cheque for £900 to be signed and posted. The £450 to be paid by the PC is to come from
the Reserve Account and funds transferred into the current account accordingly.
Resolved: Clerk to liaise with Village Hall Committee regarding
delivery, installation and follow up briefing session.
7.
Emergency
Plan Cllr Orr confirmed that the Village Hall Committee would appreciate that
any further discussions be deferred to the next meeting so that they could be
part of the process. Resolved: Clerk to invite Village Hall Committee to the meeting on
12th May
8.
Pensions Provider Resolved: Clerk to advise Autela of the Cllrs decision to
choose the NEST scheme.
9.
QE TPO Cllr Orr briefed the meeting
regarding the events of 11th February when Harrogate Borough Council
had allowed a contractor to fell trees at Queen Ethelburga’s without following
the established procedure and checking the trees for themselves first.
Resolved: Clerk to write a letter to HBC on behalf of the PC.
Cllr Orr advised that
Amy Martin from QE/Thorpe Underwood Estate had offered to come along to future
PC meetings to brief Councillors and members of the public on developments on
the Estate.
Resolved: Clerk to write to Amy Martin to advise that Cllrs would
welcome the opportunity for increased discussion and improved communication.
10. Progress
Reports from Clerk and Parish Councillors.
As appropriate, on the following items:
a.
NYCC Highways/Pathways
- Junction improvement works The Clerk advised that she had been in contact
with Area 6 (Tim Simpson) who had advised that work is progressing and there
should be no concern that the funding will expire at year end. Tim saw no need for a further meeting and
confirmed that the sign on the triangle which had been previously discussed
does need to stay according to the regulations.
Resolved: Clerk to seek a conversation with Donna Hodgson at Area 6 in
relation to the above.
- Flooding/gulley clearance
The Clerk advised that a second notification of the work required had been
logged with Tim Simpson in the above telephone call.
The Clerk also advised that she was checking with Cllr Lewis as to the possibility
of any outstanding work needed to the culverts in the area of the B62625/Main
Street junction. Cllr Lewis is seeking advice from the Flood Forum in regard to
possible grants to aid with this.
Resolved: Clerk to circulate correspondence
Cllr Harrison advised that several
villagers had advised him of issues with standing water on the path by the
bridge near the church (other side of Fishponds Bridge).
Resolved: Clerk to raise issue with Highways.
- Grass cutting The Clerk confirmed that Rich Grant
was able to continue with the work. Resolved: a letter was signed
to confirm continuation of the direct debit at £69 per month for the next 12 months. Resolved: Cllr Smith to
maintain regular contact with Mr Grant including the one-off clearance
of the path by the Bridge/Church
b.
Fishponds Bridge Area
Clerk advised that she had been in contact with Harrogate Borough Council
Heritage team regarding remedial works required to the Bridge. We have been
advised that work will be undertaken in May.
Resolved: Clerk to advise team to avoid work around the time of Open
Gardens (15th) and to seek confirmation of the date when work will
take place.
c.
Green Hammerton to Thorpe Underwood
Cycle Path Mr Leather advised
that there is a hold up at the Green Hammerton end where the path is to go
around farm buildings at Low Farm. NYCC
to resolve.
d.
HBC Local Plan
The Clerk read a letter from Cllr Rebecca Burnett, Cabinet Member for Planning
and Sustainable Transport regarding the progress of the Strategic Housing and
Economic Land Availability Assessment (SHELAA). Clerk has previously circulated information on
the list of sites, recently published.
The letter confirms that details of sites are published for information
only at this stage. Each will be subject
to more detailed site assessment and consultation. The letter also advised of a revised
consultation timetable, particularly drawing attention to the postponement of
the consultation on a draft Local Plan from July to October 2016, due in part
to representation made by Parish Councils.
e.
Allerton Waste Recovery Park
The Clerk advised that it is possible to apply for one of the smaller grants
(up to £1000) from the Allerton Park Landscape and Cultural Heritage Fund which
would cover the costs of the bench/planter project (as discussed below).
Resolved: Clerk to pursue a grant application (online) once all costs
obtained.
f.
Financial matters and any proposed
new spending - Changes to audit arrangements
The Clerk outlined information received from YLCA regarding the new audit body
SAAA. Authorities have the opportunity until 31st March 2016 to opt
out of the proposed new arrangements which will take effect from 2017/18.
Resolved: Cllrs agreed that we should remain opted-in.
The Clerk confirmed that this year’s audit will be different from those in
recent years in that the PC must approve Section 1 (Annual Governance
Statement) before Section 2 (the Accounts); must provide a 30 day working
period for the exercise of pubic rights including the first 10 days of July;
and must confirm to the Auditor (PFK Littlejohn) the dates they have
designated.
- New Model Financial Regulations
Resolved: Clerk to amend PC Financial Regulations in line with suggested
new wording related to procurement
- HBC Council Tax and Business Rates
Financial Information 2016/17
Clerk circulated information on Band D parish precept supplements – for Little
Ouseburn in 2016/17 this will be £19.33 based on a precept of £3454.
- Noticeboard maintenance
Clerk advised that Backhouse & Son will be carrying out repairs to both LO
and KH noticeboards before year end.
- Grants/donations
Resolved: Cllrs agreed to give a grant of £250 to Holy Trinity.
Resolved: Clerk to write to John Gawthrope, Churchwarden.
- Bench/planter
Cllrs agreed on selection of each. Clerk
awaiting quotes before submitting grant application. Cllr Orr advised that
Green & Tidy may be able to quote for the fixing.
Resolved: Clerk to pursue quote
11.
Planning appeals notified by Harrogate
Borough Council none received
12.
Planning
related decisions to be taken at this meeting none
required 13. Correspondence
YLCA White Rose Update;
YLCA invoice for 2016/17 (to be paid after March 31st); NYCC Area Committee for the
Harrogate District Meeting notification; letter from Nigel Adams MP; Rural Action Yorkshire – Good
Neighbours and Warm & Well Schemes; HBC Stronger Communities Team; Local
Government Boundary Commission; Tower Mint Ltd
The Clerk
advised that she had been contacted by John Goodwin of Foxlow Ltd, acting on
behalf of their client the Thorpe Underwood Estate. He had asked to see the minutes of PC
meetings held between 1982 and 1986, particularly those which related to
developments on the Thorpe Underwood Estate.
The minutes having been located Cllrs agreed that the Clerk should copy
the relevant pages for Mr Goodwin and apply the appropriate charge.
Resolved: Clerk to
contact Mr Goodwin.
14. Statement
of accounts for the period 1st April 2015 – 31st March
2016. Payments were agreed and
made as follows:
Clerk’s expenses £23.29;
Grant to Holy Trinity £250; More Medical Limited (Defibrillator)
£900.
15. Updates from village organisations.
To receive reports, if available, from any of
the following organisations:
a.
Police Liaison Group/Neighbourhood Watch – PC Waite had advised there were no crime statistics to report.
b.
Village Hall – to be
deferred to 12th May meeting
c.
Holy
Trinity Church – Cllr Harrison advised that the Church was seeking
funds for the repair of the organ. Mr
Leather to supply details of potential grant funding to the Clerk to pass
on.
Resolved: Clerk to forward the above and also provide information on
Commuted sums currently available.
d.
Playgroup – none
received
e.
Open
Gardens – 15th May
16. Matters
arising for inclusion in the next agenda Emergency Plan as previously
discussed.
Clerk to invite
Jon Hunter of North Yorkshire police.
17. Date and Time of Next Meeting – Thursday 12th May commencing
at 7.30pm
– Annual Parish Meeting
followed by the Annual Meeting of the
Parish Council followed
by the Ordinary Meeting of the Parish
Council
MINUTES OF MEETINGThursday 7th January 2016,
7.30pm, Little Ouseburn Village Hall
Present: Cllr D Smith (Chair), Cllr R Harrison (Vice-Chair) Cllr S Greensit
Apologies: Cllr N Orr, District Cllr
Chris Lewis
In Attendance: Mrs Wendy Bartlett (Clerk)
There was 1 member of the public
present at the meeting.
1.
Apologies for absence – received from Cllr Orr and Cllr Lewis.
2.
Declarations of Interest – Cllr Harrison expressed prejudicial interest in the matter of the
planning decision listed under 9)a.
3.
Minutes of previous meetings.
The minutes of the meeting held on
Wednesday 7th October 2015 were agreed to be a true record and duly
signed.
4.
Public Questions and Statements.
Jon Purday addressed the meeting regarding progress on the cycleway. A meeting with NYCC Highways is scheduled to
agree/pursue due process regarding the required deviations to rights of way and
the upgrading of the existing footpath to a cycleway in two places. All agreements with affected landowners are
in place. Cllr Lewis advises that if the
proposed Redrow housing development takes place in Green Hammerton there will
be approximately £30k from commuted sums available. The basic route cost is
£57k. Brian Martin is likely to put
forward £5k. Jon hopes that the work will start at the end of the summer after
the harvest, dependent on the state of the ground and finance.
Jon provided all Cllrs with a copy of the report “The Hammerton Greenway” and
was thanked for attending.-
5.
Budget and Precept 2016/17 Resolved: Cllrs agreed there is no need to increase the
precept next year.
Resolved: Clerk to obtain quotes for:
i) notice board maintenance (existing budget)
ii) grass cutting (next year’s budget)
iii) flower troughs and benches (from reserves and 2016/17 budget and possible
Allerton scheme funding) to commemorate the Queen’s 90th birthday
Resolved: Cllrs agreed provisionally to offer a grant to the Church – to
be agreed/actioned at the March meeting.
Resolved: Payment of backpay to the Clerk earlier this year to come from
reserves.
Resolved: Clerk to circulate further information on budget planning by
email and request precept by 15th January.
6.
Elections
2016 Post-meeting nomination papers have now been received. Notices of
Election will be provided for notice boards in March. The deadline for Nomination Papers to be
received (by hand) at Harrogate Borough Council is Thursday 7th
April. Briefing meetings on the
Nomination Process will take place on Wednesday 16th March and
Monday 18th April, both starting at 5.30pm at Crescent Gardens.
Resolved: all councillors to be circulated
with information.
7.
Progress Reports from Clerk and Parish Councillors.
As appropriate, on the following items:
a.
NYCC Highways/Pathways
A discussion took place regarding the recent flooding in Little Ouseburn.
Resolved: Clerk to circulate press releases from Harrogate Borough
Council on Noticeboards and send specifically to two households particularly
affected.
Resolved: Clerk to contact Judith.Nesbitt@northyorks.gov.uk
and Emergency Team with information for their database. Also to ask for
assistance with an Emergency Plan.
Resolved: Clerk to follow up her request to Area 6 for the
drains/gulleys to be cleaned out.
Resolved: Clerk to continue to contact Area 6 regarding proposed works
to the B6265 junction and their progress.
Resolved: Clerk to follow up offer from Jon Hunter to attend meeting re
speeding issues on B6265.
b.
Grass cutting
Resolved: Clerk to contact Green & Tidy to confirm quote for grass
cutting in 2016/17.
Existing arrangements with NYCC will continue.
c.
Fishponds
Bridge Area
Resolved: Clerk to continue discussions with Harrogate Borough Council,
Jacobs and their contractors.
d.
HBC
Local Plan – no further updates at this stage
e.
Allerton
Waste Recovery Park – liaison group and grant funding
Clerk had circulated presentation made at the grant funding roadshows. No responses received from Village Hall
Committee or Church.
Resolved: Clerk to investigate possibilities for funding towards trough
planting.
f.
Financial
matters and any proposed new spending
- confirm renewal or otherwise CPRE membership – Resolved: not to renew
other items discussed under point 5.
8.
Planning appeals
notified by Harrogate Borough Council a. 6.97.14.CU.FULMAJ 15/00069/NFTDPP (Appeal Ref:
APP/E2734/W/15/3134715
Queen
Ethelburga’s College, Thorpe Underwood
Erection
of three storey detached building to include living accommodation, bedrooms,
offices, changing rooms and
indoor sports areas (Revised Scheme)
APPEAL SUBSEQUENTLY WITHDRAWN
9.
Planning related decisions to be
taken at this meeting a. Listed
Building Consent 15/05440/LB
The Old Lodge, Boat Lane
Application for the installation of
replacement arched windows to north and south elevations
with matching windows to include
slim, sightline double glazed units and installation of
replacement front door with a modernised
double-glazed door.
Resolved: Clerk to contact Cllr
Orr for his opinion so that response can be returned by the
deadline of 11th January.
10. Correspondence received and circulated a.
Minerals
& Waste Joint Plan – Preferred Options Consultation – deadline 15th
January
Resolved: Clerk to report back on the status of the Moor Lane proposal
and respond to the Consultation appropriately
b.
YLCA
December White Rose Update
c.
YLCA
notification of increase to membership fees 2016/17
d.
YLCA
notification of amendment to Audit arrangements for 2016/17
e.
YLCA
notification re Queen’s 90th Birthday Beacons (21st April)
f.
Autela
re preparation for Pensions Regulations
g.
CPRE
Countryside Voice – Winter
h.
North
Yorkshire PCC Newsletter (precept survey with closing date 12th January
and next Harrogate surgery 18th Jan – venue TBC)
i.
HBC
Consultation on their “Strategy for Success” (deadline 18th January)
j.
NYCC
Emergency Planning ref. flooding
k.
HBC
Community Defibrillator launch (deadline 24th January)
Resolved: Clerk to investigate access arrangements to current
defibrillator in Great Ouseburn and progress any funded opportunities to get
our own.
l.
NALC
Autumn/Winter Bulletin
m. HBC Devolution strategies
11. Statement of accounts for
the period 1st April 2015 – 31st March 2016.
Resolved: Clerk to
send out full statement of current accounts on 8th January.
Resolved: Payments approved as
follows.
a) Clerk’s salary Oct – Dec b) HMRC
Q3
12. Updates or correspondence from village
organisations.
To receive reports,
if available, from any of the following organisations:
a.
Police Liaison Group/Neighbourhood Watch Resolved: Clerk to contact PC Waite for recent updates.
b.
Village Hall – none
received
c.
Holy
Trinity Church – none received
d.
Playgroup – none
received
e.
Open
Gardens – none received
13. Date and Time of next meeting.
The next ordinary
meeting of the Council will be held on 5th March 2016.
MINUTES OF MEETING Wednesday 7th October 2015,
7.30pm, Little Ouseburn Village Hall Present: Cllr D Smith (Chair), Cllr R Harrison (Vice-Chair) Cllr S Greensit, Cllr N Orr
Apologies: District Cllr Chris Lewis
In Attendance: Mrs Wendy Bartlett (Clerk)
There was 0 member of the public
present at the meeting.
1.
Apologies for absence – none received.
2.
Declarations of Interest – none received.
3.
Minutes of previous meetings.
The minutes of the meeting held on Thursday 2nd
July were agreed to be a true record and signed.
4.
Public Questions and Statements.
None
5.
Parish
Councillor Vacancy Resolved: all Councillors to continue efforts to recruit.
6.
Proposed
updates to Standing Orders Resolved: adopt suggested wording recommended by YLCA
regarding Public Contracts Regulations 2015
7. Audit
2014/15 – report from PFK Littlejohn Clerk confirmed that the PC had accepted the administration charge of
£30 to amend the submitted audit documents in respect of the £27 which should
have been listed in the grants section rather than under precept. The auditor’s notes reflect their
understanding that inconsistent information from Harrogate Borough Council had given
rise to the error.
YLCA had advised that keeping the issue as an ‘other matter’ (with associated
fee) rather than an ‘except for’ matter means that the Council would not face
any bar in the future if it wanted to gain Foundation level of the Local
Councils Award Scheme. Resolved: Clerk to display audit documents on notice boards.
8.
Parish
Council website Discussed and agreed to be a success.
Cllr Orr was thanked for his work in setting it up.
Resolved: Minutes of the most recent meeting plus two previous will be
maintained on the site.
Resolved: Clerk to submit our claim for set up and ongoing admin costs
from the Transparency Fund via YLCA.
9.
Progress Reports from Clerk and Parish Councillors. As appropriate, on the following items:
a.
NYCC Highways/Pathways –
meeting at Area 6, 7th October 10am
Cllr Smith and the Clerk updated the meeting following the discussion at Area 6
that morning. NYCC Highways are prepared
to supplement from their own budget the £8,200 already set aside, to meet total
costs of £10,900 for the work they have proposed. This work will involve establishing village
nameplates and black & white hazard posts to create a “gateway”
effect. Signing will be “de-cluttered”
so that one larger sign will replace three existing. The road will not be resurfaced/relined until
2017 at the earliest but NYCC are confident that this will not have a
significant impact on what can be achieved at this stage.
Resolved: to agree to the proposal subject to close PC involvement
during the design process, particularly with regard to the size of the new
signs and confirmation that there is no additional Government funding available
for their upgrading. Also to secure clarification
on the sign currently situated on the grass triangle at the top of Main Street.
b.
Grass cutting
Resolved: Clerk to contact Rich Grant for an update. Query on the area
towards the Bridge.
Resolved: Clerk to contact GOPC regarding cutting grass around the new
bench.
c.
Fishponds
Bridge Area
Resolved: Clerk to contact HBC regarding progress on re-pointing the
Bridge after poor quality of previous works.
d.
Green
Hammerton to Thorpe Underwood Cycle Path
Cllr Lewis had recently confirmed that the cycle path will not be designated as
a bridleway which allays the previous concerns of Mr Martin and QE so work can
progress. The feasibility study is
underway.
e.
HBC
Local Plan
Clerk advised the meeting regarding the Green Space submission which took place
in August, further to public consultation.
f.
Financial
matters and any proposed new spending
Resolved: Clerk to circulate current financial position after the
meeting.
10.
Planning
decisions advised by Harrogate Borough Council a. 6.97.14.CV.FULMAJ 15/01939/FULMAJ
Queen Ethelburga’s College, Thorpe Underwood
Siting
of mobile classrooms on a temporary basis
GRANTED SUBJECT TO CONDITIONS
b. 6.97.48.F.FUL 15/02106/FUL
Thorpe
House Thorpe Green Lane Thorpe Underwood
Erection of two and single storey extensions,
balconies and installation of doors and
windows (revised scheme)
GRANTED
SUBEJCT TO CONDITIONS
c. 6.88.36.D.FUL 15/01666/FUL
Hazel House, Main Street, Little
Ouseburn
Erection
of single storey extension
GRANTED SUBJECT TO CONDITIONS
Resolved:
Clerk to contact HBC to ensure that all relevant hard copy notifications are
being sent out.
11.
Planning
related decisions to be taken at this meeting None
received.
12.
Details of Planning Enforcements received
from Harrogate Borough Council.
None
received.
13. Correspondence received and circulated a.
NYCC
Local Transport Plan consultation (LTP4)
current consultation can be accessed on the NYCC website
b.
NYCC
Stronger Communities grants available
- forwarded to Village Hall committee
c.
Rural
Action Yorkshire Good Neighbours Scheme
- forwarded to Village Hall committee
d.
North
Yorkshire Fire & Rescue Authority Consultation
e.
YLCA
White Rose Update – July & September
f.
HBC/NYCC Parish Consultation Meeting
g.
Police
& Crime Commissioner – Annual Report, Newsletter & local surgery
h.
CPRE
Green Belt Campaign, Countryside Voice & Fieldwork
i.
Community
Speedwatch Questionnaire
j.
HBC
Electoral Review
k.
Rural
Services Network – Rural Policing Matters Campaign & petition
l.
NYCC
County Committee for Harrogate Meeting 10th September
m. YLCA Harrogate Branch Meeting 5th
October
n.
Harrogate
& District Volunteering Oscars
o.
HBC
Waste Collection Dates & bin stickers
p.
HBC
Community Bulb Scheme
- Bulbs can be collected from 19th October. Resolved: Clerk to collect and
delivery to Cllr Smith.
q.
HBC
Litter Picking
Resolved: Clerk to confirm agreement to proposed payment for next year.
r.
NYCC
Bus Subsidies Consultation & outcome
Resolved: Clerk to put on Facebook and Noticeboards
s.
Zurich
Insurance – Insurance Premium Tax
14.
Correspondence
received after publication of this agenda and prior to the meeting
a. Harrogate Town Centre Strategy and Masterplan Public Consultation
b. CPRE AGM Notice, 29th October 2015 15. Statement
of accounts for the period 1st April 2015 – 31st March
2016.
The following payments were approved:
a) Clerk’s salary July-Sept b) N
Orr – website expenses c) HMRC Q2
16. Updates or
correspondence from village organisations.
a.
Police Liaison Group/Neighbourhood Watch – information circulated prior to meeting
b.
Village Hall – recent
meeting minutes circulated prior to meeting
c.
Holy
Trinity Church - none
d.
Playgroup
- none e.
Open
Gardens – meetings underway 17. AOB Resolved:Clerk to
write to PC John Hunter regarding siting of the camera enforcement van
Resolved: It was agreed that minutes would be verbally “signed off” by
email after each meeting to allow them to be posted to the website more
quickly. 18. Date and
Time of next meeting. The next ordinary
meeting of the Council will be held on 7th January 2016.
MINUTES OF MEETING
Thursday 2nd Jul 2015, 7.30pm,
Little Ouseburn Village Hall Present: Cllr D Smith (Chair), Cllr R Harrison (Vice-Chair) Cllr S Greensit, Cllr N Orr (part)
District Cllr Chris Lewis (part)
Apologies: None received
In Attendance: Mrs Wendy Bartlett (Clerk)
There was 1 member of the public
present at the meeting.
1.
Apologies for absence – none received. 2.
Declarations of Interest – none received.
3.
Minutes of previous meetings.
The minutes of the meeting held on
Thursday15th May were agreed to be a true record and signed.
4.
Public Questions and Statements.
Cycleway
Jonathan Purday and Cllr Chris Lewis spoke to the meeting regarding the
proposed Green Hammerton – Thorpe Underwood cycleway.
The survey and technical specification are getting underway. Jonathan has
walked the route with John Grimshaw and David Grey of Sustrans and also with an
environmental scientist.
A meeting is to be set up with North Yorkshire County Council in order to set
up a lease in perpetuity of the land between Green Hammerton PC and NYCC as
NYCC own the majority of the land (n.b. there are also 4 farmers involved as
well as Mr Martin). Mr Martin is
currently suggesting his agreement only to a 5 year licence rather than in perpetuity.
The meeting will also establish due process as to the legal implications of
upgrading the footpath to a cycleway (n.b. the process of upgrading will
maintain the pathway status). If it is
given bridleway status then it would be possible to put cycles on it but there
is then no onus on the landowner to maintain it. After their meeting with NYCC, Cllr Lewis and
Jon will write to all the landowners involved to confirm due process.
The issue of maintenance of the cycleway will have to be dealt with carefully
and a compromise achieved with the landowners involved. Cllr Lewis is hopeful that it might be
possible to obtain sums of money from Redrow and Shepherd Homes further to
their housing developments planned for Green Hammerton. Green Hammerton PC could then keep a fund
and take on the responsible role of making sure the cycleway is
maintained.
Cllr Lewis also advised that the Ainsty Drainage Board is involved in terms of
the path in relation to the Beck and the bridge which would need to be
replaced.
The cycleway would provide a transport link to Hammerton station and Aldwark
Bridge which will be looked upon favourably by planners.
Resolved: Jonathan Purday
will provide the PC with the first draft of the survey once complete.
Local Plan
Cllr Lewis explained that public consultation on the new Local Plan would
soon be underway. Proposals for housing
development in the area fall into 3 main areas of discussion:
i) Growth in Ripon, Knaresborough and
Harrogate and a 3 mile radius around them
ii) A single new village (maybe
Cattal/Kirk Hammerton or Flaxby)
iii) Development of individual villages
There will be close analysis of roads and junctions and traffic modelling along
the A59. Results of this should be
coming out in September.
Consultation will be mainly online and so it is important to get public engagement. There will be a public display at Green
Hammerton Village Hall. Resolved: Clerk to ensure
attendance at the PC Briefing on the consultation process for the Local Plan on
9th July. Resolved: Chair to include
information on the consultation in the next newsletter and to ask for public
comment.
5.
Elections
of Parish Councillor No interest at present. Resolved – all to continue to
approach suitable candidates and include vacancy in the newsletter.
6.
Progress Reports from Clerk and Parish Councillors.
As appropriate, on the following items:
a.
NYCC Highways/Pathways
Cllr Smith reported on his meeting with PC Neil Waite regarding parking
issues in the village. Although some car
parking at the top of Main Street and half way down has been perceived to be a nuisance
by some residents, there is nothing illegal.
However, PC Waite advised that in his view there should be a T junction
at the top of Main Street rather than the grass triangle as at present. Resolved: Cllr Lewis to contact
NYCC Highways on our behalf to press for further action, in light of these
comments and further to previous meetings and discussions on the subject.
Cllr Lewis advised that any development in Great Ouseburn (i.e. land opposite
the Seggans) would increase the likelihood of improvements being made to the
Little Ouseburn junction.
Cllr Orr advised that there are still problems with the junction between the
Cuddy Shaw Reach access and the road to Moss Hill Lane which needs to be signed
“no through road” or “no access for HGVs”.
Resolved: Clerk to contact Highways Area 6 regarding this
issue.
b.
Grass cutting
Cllr Smith reported that Green & Tidy would be cutting back the grass which
is falling across the footpath on the left hand side at the bottom of Main
Street before the junction with Church Lane, on Saturday 4th
July. The grass on the opposite side
should be cut by NYCC and the Clerk has made representation to the Highway
Grass Cutting service pending reply. Resolved:
Clerk to continue to monitor the situation in response to public comments.
c.
Fishponds & Bridge
It was noted that a reply had now been received from Emma Gibbens, Senior
Conservation and Design Officer (Heritage@harrogate.gov.uk)
which agreed the work was substandard.
She will chase up Jacobs.
7.
HBC
Planning Policy – Designation of Local Green Space Consultation Flier has been distributed in Little Ouseburn and notices put out on
Facebook. Deadline for comment is 24th
July. Resolved: Clerk to enquire regarding sites put forward in
relation to those designated as part of the Conservation Area.
8.
New PC Website
Cllr Orr circulated first draft pages of the new website www.littleouseburn.org.uk Total
cost including set up, domain name (5 years) email (1 year) £49.87. Annual cost
£17.17. Resolved: agreed it was
sensible to funnel traffic to other sites rather than recreate too much
information on the new site. Agreed that
minutes of meetings should be posted in full. Registration to be altered to
Clerk. Cllr Orr to circulate access information for Beta site for comments,
suggestions (raw text, photos).
Cllrs and Clerk thanked Cllr Orr for his work on the website which all agreed
to be excellent.
At this point Cllr Orr left the meeting.
9. Planning decisions dealt with between meetings
(considered under the provisions of
Council Standing Orders 29 (c). a. 6.88.84.TPO 15/02085/TPO
The Old Vicarage, Main Street,
Little Ouseburn
Crown lifting, etc of 1 Yew Tree within
group G1 of TPO 04/2013
Supported.
b. 6.97.14.CW.FUL 15/02040/FUL
Queen Ethelburgas College, Thorpe
Green Lane, Thorpe Underwood, York YO26 9SS
Erection of two storey replacement
service building
Supported
c. 6.97.15.E.FUL 15/02271/FUL
Spacey House Farm, Thorpe
Underwood, North Yorks
Erection of
agricultural building and formation of slurry lagoon
Supported
with provisos
d. 6.97.48.F.FUL 15/02106/FUL
Thorpe House
Thorpe Green Lane Thorpe Underwood
Erection of
two and single storey extensions, balconies and installation of doors and
windows
(revised scheme)
Supported
10.
Planning related decisions to be taken at this
meeting a. 6.97.53.C.DVCON 15/02093/DVCON
The Cabin, Thorpe Underwood
Variation of condition 2 of planning
permission to alllow erection of porch extension etc Resolved: Supported with
provisos regarding cladding material.
b. 6.88.36.D.FUL 15/01666/FUL
Hazel House, Main Street, Little
Ouseburn
Erection of single storey extension Resolved: Supported
11.
Details of
Planning Enforcements received from Harrogate Borough Council.
None received to date. Resolved: Clerk to follow up 15/00148/PR15 with HBC.
12. New
planning applications received after publication of agenda. a. 6.97.14.CV.FULMAJ 15/01939/FULMAJ
Queen Ethelburga’s College,
Thorpe Underwood
Siting of mobile classrooms on a
temporary basis Resolved: Supported.
13. Planning notifications received from Harrogate
Borough Council
a.
6.88.84.TPO 15/02085/TPO
The Old Vicarage, Main Street,
Little Ouseburn
Crown lifting, etc of 1 Yew Tree
within group G1 of TPO 04/2013 Permission granted subject to conditions b. 6.88.24.B.FUL 15/01449/FUL
Tywford, Main Street, Little
Ouseburn, North Yorkshire YO26 9TG
Erection of three storey
extension Permission granted subject to
conditions
14. Correspondence received and circulated
a.
NYCC
Bus Subsidies Reduction Proposals – Resolved:
Clerk to write on behalf of PC to object.
b.
HARVCS
Volunteer Drivers Scheme – Resolved:
- include notice in newsletter
c.
NYCC
Awards for Community Projects Groups/Individuals Resolved
– Clerk to circulate to Village Hall Committee
d.
Revised template rules for the recording of
Council/Parish Meetings (YLCA) – Resolved:
adopted
e.
YLCA
White Rose Update - circulated
f.
YLCA
AGM 2015 Invitation to attend (July 18th)
g.
NYCC
County Committee for Harrogate Area Meeting (May)
h.
HBC
Parish Councils Briefing re Local Plan, 9th July Resolved:
Clerk to attend
i.
NYPCC
Rural Crime Survey
j.
HBC
Supplementary Planning Documents (change to Commuted Sums) – circulated to
Village Hall committee
k.
NYCC
Library Consultation Report
l.
HBC
Small Grants Applications 2015/16 – circulated to Village Hall Committee &
Church
m. Making Parishes Better FOI Request –
Clerk had responded in line with advice from YLCA
15.
Statement
of accounts for the period 1st April 2015 – 31st March
2016.
The accounts were signed and payments
made as follows:
a) Clerk’s salary b) Clerk’s expenses c) HMRC Q1 16. Updates or correspondence from village
organisations.
None received. Cllr Smith reported that Open Gardens had
been a success despite slight downturn of the weather.
17. Date and
Time of next meeting.
The next ordinary meeting of the Council will be held on 8th
October 2015.
